May 25, 2026
Freedom of Information Officer
City of Rolling Meadows Police Department
Attn: Judy Brose / Records Center
brosej@cityrm.org
RE: Public Records Request – Flock Safety System
Dear Public Records Custodian:
I am requesting all records related to Rolling Meadow’s relationship with Flock Group, Inc. (aka Flock Safety), including:
1. **Contracts & Agreements**: All contracts, amendments, intergovernmental agreements, and related documents between Rolling Meadows and Flock Safety or any third parties regarding Flock products/services
2. **Financial Records**: Purchase orders, invoices, billing records, budgets, RFPs, bid responses, cost-benefit analyses, and funding sources (including grants)
3. **Policies & Procedures**: All policies, guidelines, procedures, or protocols (draft or final) regarding installation, operation, monitoring, data retention, data access, data sharing, or deletion
4. **Data Access Records**: Logs of all access requests (internal and external), data-sharing agreements, and requests fulfilled or denied
5. **Meeting Records**: Minutes, agendas, notes, and presentations from meetings where Flock cameras or services were discussed
6. **Legal & Compliance**: Legal opinions, risk assessments, privacy impact assessments, compliance reviews, and related correspondence
7. **Technical Documentation**: System specifications, cybersecurity measures, data storage locations, interoperability documentation, and breach notifications
8. **Data Retention**: Policies on retention timeframes, deletion procedures, and actual deletion logs
9. **Training Materials**: Manuals, training materials, installation records, photographs, videos, and communications (emails, notes, etc.)
Please provide records in electronic format if available. If any portions are denied, please provide a written explanation citing the specific legal exemption.
Please provide records in their original electronic, machine readable format. For example, please provide csv or spreadsheet files where applicable. Please do not redirect me to your transparency portal.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. I hereby certify that I am a “person” as defined in the Illinois Freedom of Information Act.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Thank you for your attention to this matter.